DA 0115

Office of the President

May 10, 1966

CHANCELLORS, VICE PRESIDENTS AND UNIVERSITY DEANS:

Reimbursement for Meals in Connection with Overtime

Chancellors, Vice Presidents and University Deans are hereby authorized to approve reimbursement for meals in connection with overtime work under the following circumstances:

1. When an employee is required to work more than two hours past his normal quitting time, and it is not practical for him to return to his residence, for the evening meal, the employee may be reimbursed for his actual dinner expense up to a maximum of three dollars ($3.00).
   
   
2. When an employee is required to work more than four hours on a normal day off, and it is not practical for him to return to his residence for the lunch hour, the employee may be reimbursed for his actual lunch expense up to a maximum of one dollar ($1.00).

Payment may be made on the basis of a properly approved Form 5 - Request for Issuance of Check, indicating the reason for payment as "reimbursement for overtime meal expense."

This policy is intended to permit departments to reimburse employees for their actual out-of-pocket expenses in the limited number of instances when they are required to work more than ten hours in a normal working day or more than four hours on a normal day of, and the work schedule is such that they cannot be allowed sufficient time to go home to eat at their normal meal time.

This memorandum supersedes my memorandum of August 24, 1964 on this subject.

H. R. Wellman