All Current Policies

This is a list of all current policies in alphabetical order by policy title.

To find policies matching multiple criteria or to refine this list of policies, use the policy search.

Abusive Conduct in the Workplace

Subject Area(s): Academic Affairs, Human Resources
Effective Date: 01/01/2023
Issuance Date: 12/15/2022
Responsible Office: HR - Human Resources

Accepting Equity When Licensing University Technology

Subject Area(s): Academic Affairs, Intellectual Property
Effective Date: 11/01/2018
Issuance Date: 11/01/2018
Responsible Office: RI - Research and Innovation

Access to University of California Library Collections by External Users

Subject Area(s): Academic Affairs, Community Relations
Effective Date: 02/01/1992
Issuance Date: 02/01/1992
Responsible Office: AA - Academic Affairs

Addressing Religious Holiday Conflicts with Residence Hall Move-In Days

Subject Area(s): Student Matters
Effective Date: 06/21/2007
Issuance Date: 06/21/2007
Responsible Office: SA - Student Affairs

ADMINISTRATIVE GUIDELINES FOR SUPPORT GROUPS

Subject Area(s):
Effective Date: 10/24/2012
Issuance Date: 10/24/2012
Responsible Office: IA - Institutional Advancement

AM-A000-00: Copy Number Assignment

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

AM-A000-05: List of Current Pages

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

AM-A000-10: Table of Contents

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

AM-A000-11: Index

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

AM-A000-3: Foreword

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

AM-A000-4: University Accounting Program

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

AM-A000-5: Accounting Officers' Conferences

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

AM-A000-7: Official Documentation Required in Support of University Financial Transactions

Subject Area(s): Business and Finance
Effective Date: 06/30/2001
Issuance Date: 06/30/2001
Responsible Office: FA - Financial Accounting

AM-A115-17: Accounting Procedures for Acquisition and Sale of Service Enterprise Assets

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

AM-A115-18: Accounting Procedures for Funding Current Working Capital Requirements of Service Enterprises

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

AM-A115-1: Account Classification

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

AM-A115-25: Accounting Forms

Subject Area(s): Business and Finance
Effective Date: 12/01/1992
Issuance Date: 12/01/1992
Responsible Office: FA - Financial Accounting

AM-A115-2: Accounting Codes: General Ledger

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

AM-A115-3: Accounting Codes: Transaction Codes for Fund Balances Accounts

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

AM-A115-62: Accounting Procedures for Recording Federal Financial Aid Administrative Allowance

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

AM-A115-7: Accounting Records: Automatic DPC Entries

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

AM-A200-1: Accounting and Financial Reporting for Pollution Remediation Obligations

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

AM-A253-27: Administrative Fund Payments

Subject Area(s): Business and Finance
Effective Date: 02/28/2009
Issuance Date: 02/28/2009
Responsible Office: FA - Financial Accounting

AM-A773-82: Assignments by Vendors and Construction Contractors

Subject Area(s): Business and Finance
Effective Date: 03/01/1999
Issuance Date: 03/01/1999
Responsible Office: FA - Financial Accounting

AM-A783-1: Auxiliary Enterprises

Subject Area(s): Business and Finance
Effective Date: 06/30/1996
Issuance Date: 06/30/1996
Responsible Office: FA - Financial Accounting

AM-C173-13: Cash: Balances of Individual Funds

Subject Area(s): Business and Finance
Effective Date: 03/31/1995
Issuance Date: 03/31/1995
Responsible Office: FA - Financial Accounting

AM-C173-14: Cash: Campus Cash Collection Deposits

Subject Area(s): Business and Finance
Effective Date: 06/30/2003
Issuance Date: 06/30/2003
Responsible Office: FA - Financial Accounting

AM-C173-15-2: Controlled Disbursements Processing

Subject Area(s): Business and Finance
Effective Date: 03/31/2007
Issuance Date: 03/31/2007
Responsible Office: FA - Financial Accounting

AM-C173-15: Cash: Check Controls

Subject Area(s): Business and Finance
Effective Date: 09/30/2007
Issuance Date: 09/30/2007
Responsible Office: FA - Financial Accounting

AM-C173-26: Cash: Deposits and Other Credits

Subject Area(s): Business and Finance
Effective Date: 06/30/1995
Issuance Date: 06/30/1995
Responsible Office: FA - Financial Accounting

AM-C173-61: Cash: Petty Cash Disbursements

Subject Area(s): Business and Finance
Effective Date: 02/28/2009
Issuance Date: 02/28/2009
Responsible Office: FA - Financial Accounting

AM-C173-78: Cash: Unclaimed and Uncashed Checks

Subject Area(s): Business and Finance
Effective Date: 09/30/2007
Issuance Date: 09/30/2007
Responsible Office: FA - Financial Accounting

AM-C173-85: Cash: Credit and Debit Card Program

Subject Area(s): Business and Finance
Effective Date: 03/01/1995
Issuance Date: 03/01/1995
Responsible Office: FA - Financial Accounting

AM-C173: Cash Controls

Subject Area(s): Business and Finance
Effective Date: 06/30/2005
Issuance Date: 06/30/2005
Responsible Office: FA - Financial Accounting

AM-C555-42: Cash: Letters of Credit

Subject Area(s): Business and Finance
Effective Date: 03/31/1995
Issuance Date: 03/31/1995
Responsible Office: FA - Financial Accounting

AM-C556-12: Computing Activities: Accounting Procedures for Campus Computer Centers

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

AM-C557-21: Contracts and Grants: Cash Advance Programs

Subject Area(s): Business and Finance
Effective Date: 12/30/1999
Issuance Date: 12/30/1999
Responsible Office: FA - Financial Accounting

AM-C557-23: Federal Contract and Grant Administration Funds-- Allocations for Administrative and Disallowed Costs

Subject Area(s): Business and Finance
Effective Date: 03/31/2008
Issuance Date: 03/31/2008
Responsible Office: FA - Financial Accounting

AM-C557-38: Indirect Costs Recovered from State Agencies

Subject Area(s): Business and Finance
Effective Date: 03/31/1999
Issuance Date: 03/31/1999
Responsible Office: FA - Financial Accounting

AM-D224-17: Signature Authority

Subject Area(s): Business and Finance
Effective Date: 09/30/2009
Issuance Date: 09/30/2009
Responsible Office: PO - Policy Office

AM-D371-11: Disbursements: Advance Payments

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

AM-D371-12: Disbursements: Cancellation and Redrawing of Vendor Checks

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

AM-D371-21: Disbursements: Encumbrance Accounting

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

AM-D371-23: Disbursements: Discount Terminology

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

AM-D371-28: Disbursements: Freight

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

AM-D371-35: Disbursements: Honorarium Payments

Subject Area(s): Business and Finance
Effective Date: 09/30/2009
Issuance Date: 09/30/2009
Responsible Office: PO - Policy Office

AM-D371-36: Disbursements: Invoice Processing in Response to Purchase Authorizations

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

AM-D371-62: Disbursements: Payments for Deceased Payees Made Through the Vendor System

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

AM-D371-77: Disbursements: State Tax Withholding from Nonwage Payments to Nonresidents Of California

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

AM-E227-35: Education Abroad Program: Intercampus Transactions

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

AM-E525: Endowment and Similar Funds

Subject Area(s): Business and Finance
Effective Date: 06/30/2000
Issuance Date: 06/30/2000
Responsible Office: FA - Financial Accounting

AM-E526-48: Employee Emergency Loan Fund

Subject Area(s): Business and Finance
Effective Date: 03/31/2007
Issuance Date: 03/31/2007
Responsible Office: PO - Policy Office

AM-E821: Senior Management Automobile Policy and Procedures

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

AM-F117-65: Faculty Residential Mortgage Revenue Bond Programs

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

AM-F117-73: Supplemental Home Loan Program

Subject Area(s): Business and Finance
Effective Date: 07/11/2017
Issuance Date: 03/31/1994
Responsible Office: FA - Financial Accounting

AM-F235-45: Financial Journals

Subject Area(s): Business and Finance
Effective Date: 10/31/2001
Issuance Date: 10/31/2001
Responsible Office: FA - Financial Accounting

AM-F351: Financial Control Accounts

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

AM-G-327-66 Gifts - Reporting of Pledges

Subject Area(s): Business and Finance
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

AM-G327: Gifts: Tangible and Intangible Property

Subject Area(s): Business and Finance
Effective Date: 06/30/2006
Issuance Date: 06/30/2006
Responsible Office: FA - Financial Accounting

AM-H214-75: Health Sciences Compensation Plans

Subject Area(s): Business and Finance
Effective Date: 09/01/1983
Issuance Date: 09/01/1983
Responsible Office: FA - Financial Accounting

AM-H214-7: Health Care Services: Professional Fees

Subject Area(s): Business and Finance
Effective Date: 09/01/1983
Issuance Date: 09/01/1983
Responsible Office: FA - Financial Accounting

AM-H571-21: Dental Clinics Cost Accounting and Reporting

Subject Area(s): Business and Finance
Effective Date: 01/01/1988
Issuance Date: 01/01/1988
Responsible Office: FA - Financial Accounting

AM-H576-11: California Hospital Commission Accounting Manual

Subject Area(s): Business and Finance
Effective Date: 10/01/1974
Issuance Date: 10/01/1974
Responsible Office: FA - Financial Accounting

AM-H576-12: Medical Centers: Accounting for Capitated Contracts

Subject Area(s): Business and Finance
Effective Date: 06/30/1999
Issuance Date: 06/30/1999
Responsible Office: FA - Financial Accounting

AM-H576-15: Acquisition of Medical Groups

Subject Area(s): Business and Finance
Effective Date: 09/20/1995
Issuance Date: 09/20/1995
Responsible Office: FA - Financial Accounting

AM-H576-18: Hospitals: Cost Reimbursement by Third Party Sponsors

Subject Area(s): Business and Finance
Effective Date: 03/15/1987
Issuance Date: 03/15/1987
Responsible Office: FA - Financial Accounting

AM-H576-28: Hospitals: Financial Evaluation Standards

Subject Area(s): Business and Finance
Effective Date: 07/01/1972
Issuance Date: 07/01/1972
Responsible Office: FA - Financial Accounting

AM-H576-57: Medical Centers: Medi-Cal Supplemental Payments

Subject Area(s): Business and Finance
Effective Date: 06/30/2001
Issuance Date: 06/30/2001
Responsible Office: FA - Financial Accounting

AM-H576-60: Medical Centers: Patient Accounts Receivable

Subject Area(s): Business and Finance
Effective Date: 03/31/2007
Issuance Date: 03/31/2007
Responsible Office: FA - Financial Accounting

AM-H576-61: Hospitals: Patient Activity and Financial Projections (Modeling)

Subject Area(s): Business and Finance
Effective Date: 07/01/1993
Issuance Date: 07/01/1993
Responsible Office: FA - Financial Accounting

AM-H576-62: Hospitals: Plant Asset Accounting

Subject Area(s): Business and Finance
Effective Date: 06/01/1973
Issuance Date: 06/01/1973
Responsible Office: FA - Financial Accounting

AM-H576-67: Hospitals: Reporting Requirements

Subject Area(s): Business and Finance
Effective Date: 08/15/1989
Issuance Date: 08/15/1989
Responsible Office: FA - Financial Accounting

AM-H576-73: Hospitals: Clinical Teaching Support

Subject Area(s): Business and Finance
Effective Date: 12/01/1992
Issuance Date: 12/01/1992
Responsible Office: FA - Financial Accounting

AM-H576-85: Hospitals: Working Capital

Subject Area(s): Business and Finance
Effective Date: 12/01/1992
Issuance Date: 12/01/1992
Responsible Office: FA - Financial Accounting

AM-H576: Medical Centers Accounting

Subject Area(s): Business and Finance
Effective Date: 06/30/2002
Issuance Date: 06/30/2002
Responsible Office: FA - Financial Accounting

AM-I577-55: Professional Medical and Hospital Liability Program

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

AM-I581: Accounting for Supply Inventories

Subject Area(s): Business and Finance
Effective Date: 08/01/1973
Issuance Date: 08/01/1973
Responsible Office: FA - Financial Accounting

AM-I582: Investment Management and Accounting

Subject Area(s): Business and Finance
Effective Date: 03/31/1999
Issuance Date: 03/31/1999
Responsible Office: FA - Financial Accounting

AM-L217-11: Accounting and Reporting for Leases and Installment Purchase Contracts

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

AM-L316-11: Libraries and Collections: Capitalization

Subject Area(s): Business and Finance
Effective Date: 06/30/2005
Issuance Date: 06/30/2005
Responsible Office: FA - Financial Accounting

AM-P-196-11 Payroll: Accounting For & Tax Reporting of Mandatory Deductions and Insurance Contributions

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

AM-P-196-30: OASDI and Medicare Contributions

Subject Area(s): Business and Finance
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

AM-P196-13: Payroll: Attendance, Time Reporting, and Leave Accrual Records

Subject Area(s): Business and Finance
Effective Date: 01/01/2020
Issuance Date: 01/31/2020
Responsible Office: FA - Financial Accounting

AM-P196-16: Payroll: Contribution Deductions for Fund-Raising Organizations

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

AM-P196-21: Damage Payments for Services Performed Before Loyalty Oath Is Signed

Subject Area(s): Human Resources
Effective Date: 04/10/2015
Issuance Date: 04/10/2015
Responsible Office: FA - Financial Accounting

AM-P196-23: Payroll: Deduction-Cost Reimbursement

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

AM-P196-25-5: Payroll: Employees To and From Outside Organizations

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

AM-P196-28: Federal Taxation of Citizens

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

AM-P196-35: Group Automobile Insurance

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

AM-P196-37: Payroll: Health Sciences Compensation Plans

Subject Area(s): Business and Finance
Effective Date: 12/30/2000
Issuance Date: 12/30/2000
Responsible Office: FA - Financial Accounting

AM-P196-38: Payroll: Interlocation Transfers and Appointments

Subject Area(s): Business and Finance
Effective Date: 12/31/2011
Issuance Date: 12/31/2011
Responsible Office: FA - Financial Accounting

AM-P196-40: Payroll: Collective Bargaining Terminology

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

AM-P196-53: Payroll: Miscellaneous Payroll Deductions for Employee Organizations, Faculty Clubs, and Credit Unions

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

AM-P196-62: Payroll: Range Adjustments

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

AM-P196-70: Payroll: Salary Attachments and Assignments

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

AM-P196-76: Payroll: Settlement Payments

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

AM-P196-77-5: Payroll: Unemployment Insurance

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

AM-P196-77: Payroll: State Tax Withholding from Employees

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

AM-P196-78: Payroll: UCRS Accounting Procedures

Subject Area(s): Business and Finance
Effective Date: 12/30/1998
Issuance Date: 12/30/1998
Responsible Office: FA - Financial Accounting

AM-P196-80: Payroll: Termination Benefits

Subject Area(s): Business and Finance
Effective Date: 03/31/2007
Issuance Date: 03/31/2007
Responsible Office: FA - Financial Accounting

AM-P196-81: Payroll Accounting and Financial Reporting for Other Postemployment Benefits

Subject Area(s): Business and Finance
Effective Date: 08/09/2010
Issuance Date: 08/09/2010
Responsible Office: FA - Financial Accounting

AM-P196-82: Payroll: Accounting for Pensions

Subject Area(s): Business and Finance
Effective Date: 08/09/2010
Issuance Date: 08/09/2010
Responsible Office: FA - Financial Accounting

AM-P196-86: Payroll: Workers' Compensation Insurance

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

AM-P415-10: Capitalization of Property, Plant, and Equipment

Subject Area(s): Business and Finance
Effective Date: 03/31/2007
Issuance Date: 03/31/2007
Responsible Office: FA - Financial Accounting

AM-P415-12: Plant Accounting: Borrowed Funds--Local

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

AM-P415-14: Plant Accounting: Bond Financing

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

AM-P415-16: Plant Accounting: Certificates of Participation

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

AM-P415-1: Plant Accounting: Capitalization of Expenditures Made from Current Funds

Subject Area(s): Business and Finance
Effective Date: 06/30/1997
Issuance Date: 06/30/1997
Responsible Office: FA - Financial Accounting

AM-P415-26: Plant Accounting: Commercial Paper

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

AM-P415-2: Plant Accounting: Costing and Reconciling Inventorial Equipment Acquisitions

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

AM-P415-3-1: Plant Accounting: Investment in Plant-Depreciation

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

AM-P415-3-2: Plant Accounting: General Improvement Write-offs

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

AM-P415-32: Plant Accounting: Fabricated Property

Subject Area(s): Business and Finance
Effective Date: 12/20/1998
Issuance Date: 12/20/1998
Responsible Office: FA - Financial Accounting

AM-P415-36: Plant Accounting: Housing Project Units For Sale to Faculty

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

AM-P415-3: Plant Accounting: Investment in Plant-Capitalization and Elimination in Current Funds

Subject Area(s): Business and Finance
Effective Date: 09/01/2009
Issuance Date: 09/01/2009
Responsible Office: FA - Financial Accounting

AM-P415-4: Plant Accounting: Investment in Plant-Impairment of Capital Assets and Insurance Recoveries

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

AM-P415-5: Plant Accounting: Retirement of Indebtedness

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

AM-P415-66: Plant Accounting: Renewals and Replacements

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

AM-P415-71: Plant Accounting: State Capital Projects

Subject Area(s): Business and Finance
Effective Date: 06/01/1997
Issuance Date: 06/01/1997
Responsible Office: FA - Financial Accounting

AM-P415-7: Accounting and Financial Reporting for Intangible Assets

Subject Area(s): Business and Finance
Effective Date: 08/09/2010
Issuance Date: 08/09/2010
Responsible Office: FA - Financial Accounting

AM-P415-8: Plant Accounting: Unexpended Plant Funds

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

AM-R212-2: Receivables Management

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

AM-R216-62: Recording the Proceeds from Sale, Trade-in or Transfer of University Property

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

AM-R251-1: Sale and Pledges of Receivables and Future Revenues

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

AM-R265: Campus Reports to UCOP Finance Office

Subject Area(s): Business and Finance
Effective Date: 06/30/2005
Issuance Date: 06/30/2005
Responsible Office: FA - Financial Accounting

AM-S717: State Claims

Subject Area(s): Business and Finance
Effective Date: 12/31/2004
Issuance Date: 12/31/2004
Responsible Office: FA - Financial Accounting

AM-S772-12: Student Aid: Loan Fund Accounting

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

AM-S772-18: Student Aid: William D. Ford Federal Direct Loan Program

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

AM-S772-31: Student Fees: Educational Fee

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

AM-S772-33: Student Fees: Exemptions, Waivers, and Special Provisions

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

AM-S772-85: Student Aid: Economic Opportunity Act--Work-Study Program

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

AM-S772: Student Aid

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

AM-T182-22: Federal Excise Taxes

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

AM-T182-25: Local Telecommunication Taxes

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

AM-T182-27: Federal Taxation of Aliens

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

AM-T182-37: Taxes: Income Tax Information in the Accounting Manual

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

AM-T182-735: Taxpayer Identification Numbers

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

AM-T182-73: Sales and Use Tax

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

AM-T182-75: Transient Occupancy Taxes

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

AM-T182-76: State Fuel Taxes

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

AM-T182-77: Taxation of Scholarship and Fellowship Grants and Educational Assistance

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

AM-T182-78: Tax Withholding for States Outside of California

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

AM-U167-17: Accounting for UCRS Funds

Subject Area(s): Business and Finance
Effective Date: 06/15/1984
Issuance Date: 06/15/1984
Responsible Office: FA - Financial Accounting

AM-U167-1: University of California Retirement Saving Program

Subject Area(s): Business and Finance
Effective Date: 06/30/2006
Issuance Date: 06/30/2006
Responsible Office: FA - Financial Accounting

AM-U167-78: Tax Withholding from Annuity Payments

Subject Area(s): Business and Finance
Effective Date: 06/30/2004
Issuance Date: 06/30/2004
Responsible Office: FA - Financial Accounting

AM-U538-23: University Extension Concurrent Courses

Subject Area(s): Business and Finance
Effective Date: 07/11/2017
Issuance Date: 09/01/1976
Responsible Office: FA - Financial Accounting

AM-U538-27: University Extension: Summer Term Deferrals

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

AM-U751-17: Uniform Accounting Structure

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

Anatomical Donation/Materials Programs

Subject Area(s): Clinical Compliance
Effective Date: 09/28/2020
Issuance Date: 09/28/2020
Responsible Office: HS - UC Health

Anti-Discrimination Policy

Subject Area(s): Academic Affairs, Community Relations, Human Resources, Student Matters
Effective Date: 02/20/2024
Issuance Date: 02/20/2024
Responsible Office: OC - Office of Civil Rights

Antidiscriminacion

Subject Area(s): Human Resources, Academic Affairs, Community Relations
Effective Date: 02/20/2024
Issuance Date: 02/20/2024
Responsible Office: OC - Office of Civil Rights

Appendices

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

BFB A-47 Direct Costing Procedures

Subject Area(s): Business and Finance
Effective Date: 06/23/2022
Issuance Date: 06/23/2022
Responsible Office: FA - Financial Accounting

BFB-A-17: Housing and Food Service Operations Uniform Cost Accounting System

Subject Area(s): Business and Finance
Effective Date: 08/20/1970
Issuance Date: 08/20/1970
Responsible Office: PO - Policy Office

BFB-A-51: Application of Proceeds from the Sale, Trade-in or Transfer of University Property

Subject Area(s): Business and Finance
Effective Date: 11/01/1974
Issuance Date: 11/01/1974
Responsible Office: FA - Financial Accounting

BFB-A-54: Agency Accounts

Subject Area(s): Business and Finance
Effective Date: 11/15/1987
Issuance Date: 11/15/1987
Responsible Office: FA - Financial Accounting

BFB-A-56: Academic Support Unit Costing and Billing Guidelines

Subject Area(s): Business and Finance
Effective Date: 09/30/2008
Issuance Date: 09/30/2008
Responsible Office: FA - Financial Accounting

BFB-A-59: Costing and Working Capital for Auxiliary and Service Enterprises

Subject Area(s): Business and Finance
Effective Date: 10/13/2008
Issuance Date: 10/13/2008
Responsible Office: FA - Financial Accounting

BFB-A-60: Short-Term Investment Pool (STIP)-Distribution of Income

Subject Area(s): Business and Finance
Effective Date: 07/01/1987
Issuance Date: 07/01/1987
Responsible Office: FA - Financial Accounting

BFB-A-61: Unrelated Business Income and Expenses

Subject Area(s): Business and Finance
Effective Date: 11/01/2020
Issuance Date: 11/30/2020
Responsible Office: FA - Financial Accounting

BFB-BUS-10: Principles of Accountability with Respect to Financial Transactions

Subject Area(s): Business and Finance
Effective Date: 03/18/2019
Issuance Date: 03/18/2019
Responsible Office: FA - Financial Accounting

BFB-BUS-19: Registration and Licensing of University-Owned Vehicles

Subject Area(s): Business and Finance, Facilities and Resources, Procurement
Effective Date: 06/30/1992
Issuance Date: 06/30/1992
Responsible Office: PS - Procurement Services

BFB-BUS-20: Group A Housing System: Funding for Major Maintenance, Replacement, and Improvement of Facilities

Subject Area(s): Business and Finance
Effective Date: 10/16/2006
Issuance Date: 10/16/2006
Responsible Office: FA - Financial Accounting

BFB-BUS-22: Group A Housing System: Detailed Rates

Subject Area(s): Business and Finance
Effective Date: 02/25/1969
Issuance Date: 02/25/1969
Responsible Office: FA - Financial Accounting

BFB-BUS-29: Management and Control of University Equipment

Subject Area(s): Business and Finance, Facilities and Resources, Procurement
Effective Date: 07/01/2007
Issuance Date: 07/01/2007
Responsible Office: FA - Financial Accounting

BFB-BUS-2: Tax-Free Alcohol Permits, Records, and Operations

Subject Area(s): Clinical Compliance, Procurement, Research Administration
Effective Date: 06/30/2012
Issuance Date: 06/30/2012
Responsible Office: PS - Procurement Services

BFB-BUS-38: Disposition of Excess Property and Transfer of University-Owned Property

Subject Area(s): Business and Finance, Facilities and Resources, Procurement
Effective Date: 11/01/2010
Issuance Date: 11/01/2010
Responsible Office: PS - Procurement Services

BFB-BUS-39: Loss of or Damage to Property of Individuals

Subject Area(s): Business and Finance
Effective Date: 10/15/1987
Issuance Date: 10/15/1987
Responsible Office: RK - Risk / EH&S

BFB-BUS-40: Bond Indenture Interpretation Procedures

Subject Area(s): Business and Finance
Effective Date: 04/01/1970
Issuance Date: 04/01/1970
Responsible Office: FA - Financial Accounting

BFB-BUS-43 Purchases of Goods & Services; Supply Chain Management

Subject Area(s): Procurement
Effective Date: 03/01/2021
Issuance Date: 06/24/2021
Responsible Office: PS - Procurement Services

BFB-BUS-46: Use of University Vehicles

Subject Area(s): Procurement
Effective Date: 07/31/1994
Issuance Date: 07/31/1994
Responsible Office: PS - Procurement Services

BFB-BUS-49: Policy for Handling Cash and Cash Equivalents

Subject Area(s): Business and Finance
Effective Date: 09/08/2008
Issuance Date: 09/08/2008
Responsible Office: FA - Financial Accounting

BFB-BUS-50: Controlled Substances

Subject Area(s): Clinical Compliance
Effective Date: 05/05/2009
Issuance Date: 05/05/2009
Responsible Office: RK - Risk / EH&S

BFB-BUS-54: Operating Guidelines for University Supply Inventories

Subject Area(s): Procurement
Effective Date: 06/30/1987
Issuance Date: 06/30/1987
Responsible Office: PS - Procurement Services

BFB-BUS-55: Determination of Financial Feasibility of Projects Requiring Loan Financing

Subject Area(s): Business and Finance
Effective Date: 04/04/2006
Issuance Date: 04/04/2006
Responsible Office: FA - Financial Accounting

BFB-BUS-56: Materiel Management: Purchases from Entities Violating State or Federal Water or Air Pollution Laws

Subject Area(s): Procurement
Effective Date: 06/14/1991
Issuance Date: 06/14/1991
Responsible Office: PS - Procurement Services

BFB-BUS-63: Insurance Requirements and Certificates of Insurance

Subject Area(s): Business and Finance
Effective Date: 01/01/2012
Issuance Date: 11/08/2010
Responsible Office: RK - Risk / EH&S

BFB-BUS-65: Guidelines for University Mail Services

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

BFB-BUS-72: Establishment and Review of Auxiliary Enterprises

Subject Area(s): Business and Finance
Effective Date: 05/01/1981
Issuance Date: 05/01/1981
Responsible Office: FA - Financial Accounting

BFB-BUS-74: Business Travel Accident Insurance

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

BFB-BUS-76: Engagements with The Regents' Audit Firm

Subject Area(s): Business and Finance
Effective Date: 07/13/2017
Issuance Date: 02/01/2013
Responsible Office: FA - Financial Accounting

BFB-BUS-78: A Guide to the Political Reform Act of 1974

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

BFB-BUS-79: Expenditures for Business Meetings, Entertainment, and Other Occasions

Subject Area(s): Business and Finance
Effective Date: 07/01/2022
Issuance Date: 12/15/2022
Responsible Office: FA - Financial Accounting

BFB-BUS-80: Insurance Programs for Institutional Information Technology Resources

Subject Area(s): Business and Finance
Effective Date: 12/17/2018
Issuance Date: 12/17/2018
Responsible Office: RK - Risk / EH&S

BFB-BUS-81: Insurance Programs

Subject Area(s): Business and Finance
Effective Date: 10/01/2010
Issuance Date: 10/01/2010
Responsible Office: RK - Risk / EH&S

BFB-BUS-8: Acquisition and Disposition of University Vehicles

Subject Area(s): Business and Finance
Effective Date: 12/16/1991
Issuance Date: 12/16/1991
Responsible Office: PS - Procurement Services

BFB-G-13: Policy and Regulations Governing Moving and Relocation

Subject Area(s): Business and Finance
Effective Date: 03/15/2018
Issuance Date: 03/15/2018
Responsible Office: FA - Financial Accounting

BFB-G-1: Publication and Maintenance of Business and Finance Bulletins

Subject Area(s): Business and Finance
Effective Date: 03/17/2004
Issuance Date: 03/17/2004
Responsible Office: FA - Financial Accounting

BFB-G-24: Appointment of University Notaries Public

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

BFB-G-32: Reimbursement for Overtime Meals

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

BFB-G-34: Bankruptcy Claims

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

BFB-G-37: Proceedings of the California Public Utilities Commission - and of the Other Equivalent Governmental Utilities Regulatory Agencies

Subject Area(s): Business and Finance
Effective Date: 11/20/1997
Issuance Date: 11/20/1997
Responsible Office: FA - Financial Accounting

BFB-G-38: Tax Exemption and Refund Claims Filing for Property Leased by the University

Subject Area(s): Business and Finance
Effective Date: 01/17/2012
Issuance Date: 01/17/2012
Responsible Office: PO - Policy Office

BFB-G-39: Conflict of Interest, Compendium of Specialized UC Policies, Guidelines

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

BFB-G-40: Patent Program

Subject Area(s): Business and Finance
Effective Date: 08/01/1994
Issuance Date: 08/01/1994
Responsible Office: FA - Financial Accounting

BFB-G-41 Employee Non-Cash Awards and Other Gifts

Subject Area(s): Business and Finance
Effective Date: 01/01/2024
Issuance Date: 12/11/2023
Responsible Office: FA - Financial Accounting

BFB-G-42: Gifts Presented to Non-Employees on Behalf of the University

Subject Area(s): Business and Finance
Effective Date: 07/01/2019
Issuance Date: 07/24/2019
Responsible Office: FA - Financial Accounting

BFB-G-43: University Membership in Organizations

Subject Area(s): Business and Finance
Effective Date: 10/17/2011
Issuance Date: 10/17/2011
Responsible Office: FA - Financial Accounting

BFB-G-44: Guidelines on Accepting Equity When Licensing University Technology

Subject Area(s): Business and Finance
Effective Date: 10/04/2002
Issuance Date: 10/04/2002
Responsible Office: RI - Research and Innovation

BFB-G-46: Guidelines for the Purchase and Use of Cellular Phones and Other Portable Electronic Resources

Subject Area(s): Business and Finance
Effective Date: 03/30/2012
Issuance Date: 03/30/2012
Responsible Office: FA - Financial Accounting

BFB-G-8: Organization and Responsibilities of the Office of the Senior Vice President - Administration

Subject Area(s): Business and Finance
Effective Date: 03/17/2004
Issuance Date: 03/17/2004
Responsible Office: FA - Financial Accounting

BFB-IA-101: Internal Control Standards: Departmental Payrolls

Subject Area(s): Business and Finance
Effective Date: 04/06/2006
Issuance Date: 04/06/2006
Responsible Office: FA - Financial Accounting

BFB-IS-10: Systems Development Standards

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

BFB-IS-11: Identity and Access Management

Subject Area(s): Business and Finance, Information Technology
Effective Date: 07/27/2007
Issuance Date: 07/27/2007
Responsible Office: PO - Policy Office

BFB-IS-12 IT Recovery

Subject Area(s): Business and Finance, Information Technology
Effective Date: 07/01/2021
Issuance Date: 07/01/2021
Responsible Office: IT - Information Technology Services

BFB-IS-2_Inventory, Classification, and Release of University Electronic Information

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

BFB-IS-3: Information Security

Subject Area(s): Information Technology
Effective Date: 10/25/2019
Issuance Date: 10/25/2019
Responsible Office: IT - Information Technology Services

BFB-IS-5: Licensing and Operation of University Radio, Television, and Microwave Facilities

Subject Area(s): Information Technology
Effective Date: 08/31/2022
Issuance Date: 08/31/2022
Responsible Office: IT - Information Technology Services

BFB-RMP-10: Instructions for Responding to Subpoena

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

BFB-RMP-1: University Records Management Program

Subject Area(s): Information Technology
Effective Date: 11/13/2015
Issuance Date: 11/13/2015
Responsible Office: IT - Information Technology Services

BFB-RMP-2: Records Retention and Disposition

Subject Area(s): Information Technology
Effective Date: 11/13/2015
Issuance Date: 11/13/2015
Responsible Office: IT - Information Technology Services

BFB-RMP-3a: Forms Management Guidelines

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

BFB-RMP-3b: Forms Management Appendix A - Form Design and Production

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

BFB-RMP-3c: Forms Management Appendix B - Forms Available Through the Planned Purchasing Program

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

BFB-RMP-4: Vital Records Protection

Subject Area(s): Business and Finance, Information Technology
Effective Date: 04/07/2011
Issuance Date: 04/07/2011
Responsible Office: IT - Information Technology Services

BFB-RMP-5: References, Introduction, Records Destruction, Procedures, Responsibilities

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

BFB-RMP-6: Microfilm Guidelines

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

BFB-RMP-7: Protection of Administrative Records containing Personally Identifiable Information

Subject Area(s): Business and Finance, Information Technology
Effective Date: 09/16/2019
Issuance Date: 09/16/2019
Responsible Office: IT - Information Technology Services

BFB-RMP-8: Requirements on Privacy of and Access to Information

Subject Area(s): Information Technology
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

BFB-RMP-9a: Guidelines for Access to University Personnel Records by Governmental Agencies a

Subject Area(s): Business and Finance, Information Technology
Effective Date: 07/01/1987
Issuance Date: 07/01/1987
Responsible Office: IT - Information Technology Services

BFB-RMP-9b: Guidelines for Access to University Personnel Records by Governmental Agencies b

Subject Area(s): Business and Finance, Information Technology
Effective Date: 07/01/1987
Issuance Date: 07/01/1987
Responsible Office: IT - Information Technology Services

BFB-RMP-9c: Maintenance, Access, Opportunity to Request Amendment to University Personnel Records c

Subject Area(s): Business and Finance, Information Technology
Effective Date: 07/01/1987
Issuance Date: 07/01/1987
Responsible Office: IT - Information Technology Services

Campus Alumni Associations and Constituency Alumni Groups

Subject Area(s): Academic Affairs
Effective Date: 11/01/2007
Issuance Date: 11/01/2007
Responsible Office: IA - Institutional Advancement

Campus Foundations

Subject Area(s):
Effective Date: 02/12/2004
Issuance Date: 02/12/2004
Responsible Office: IA - Institutional Advancement

Campus Recruitment Activities by Organizations that Discriminate Based on Sexual Orientation

Subject Area(s): Community Relations, Student Matters
Effective Date: 07/27/1984
Issuance Date: 07/27/1984
Responsible Office: SA - Student Affairs

Capital Improvements Longevity

Subject Area(s): Community Relations, Development and Advocacy, Facilities and Resources
Effective Date: 02/02/1966
Issuance Date: 02/02/1966
Responsible Office: CR - Capital Asset Strategies & Finance

Classification of Gifts & Sponsored Awards

Subject Area(s): Research Administration
Effective Date: 03/10/2022
Issuance Date: 03/10/2022
Responsible Office: RI - Research and Innovation

Clery Act Policy-Campus Security and Safety Reporting

Subject Area(s): Academic Affairs, Community Relations, Ethics, Human Resources, Student Matters
Effective Date: 08/16/2023
Issuance Date: 08/16/2023
Responsible Office: BO - Chief Operating Officer

Conduct of Non-Affiliates in the Buildings and on the Grounds of the University of California

Subject Area(s): Community Relations
Effective Date: 10/30/2008
Issuance Date: 10/30/2008
Responsible Office: BO - Business Operations

Copyright and Fair Use

Subject Area(s): Academic Affairs, Information Technology
Effective Date: 07/09/2015
Issuance Date: 07/09/2015
Responsible Office: AP - Academic Personnel & Programs

Copyright Ownership

Subject Area(s): Academic Affairs
Effective Date: 02/01/2021
Issuance Date: 02/01/2021
Responsible Office: AC - Academic Planning, Programs & Coordination

Corporate Compliance Program, Health Sciences Clinical Enterprise

Subject Area(s): Clinical Compliance
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

Dependent and Elder Abuse Reporting Requirements

Subject Area(s): Human Resources
Effective Date: 06/12/1987
Issuance Date: 06/12/1987
Responsible Office: HR - Human Resources

Developing and Maintaining Presidential Policies (Policy on Policies)

Subject Area(s): Academic Affairs, Business and Finance, Clinical Compliance, Conflict of Interest, Ethics, Facilities and Resources, Human Resources, Information Technology, Intellectual Property, Procurement, Research Administration, Student Matters
Effective Date: 07/13/2023
Issuance Date: 07/13/2023
Responsible Office: EC - Ethics, Compliance & Audit Services

Disbursements: Accounting for and Tax Reporting of Payments made through the Vendor System

Subject Area(s): Business and Finance
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

Disbursements: Approvals

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

Disclosure of Financial Interests and Management of Conflicts of Interest in Private Sponsors of Research

Subject Area(s): Academic Affairs, Conflict of Interest, Research Administration
Effective Date: 10/23/2018
Issuance Date: 10/23/2018
Responsible Office: RI - Research and Innovation

Disclosure of Financial Interests and Management of Conflicts of Interest, NSF and NASA Awards

Subject Area(s): Intellectual Property, Research Administration
Effective Date: 12/01/2023
Issuance Date: 11/02/2023
Responsible Office: RI - Research and Innovation

Disclosure of Financial Interests and Management of Conflicts of Interest, Public Health Service Research Awards

Subject Area(s): Academic Affairs, Research Administration
Effective Date: 06/17/2022
Issuance Date: 06/17/2022
Responsible Office: RI - Research and Innovation

Discrimination, Harassment, and Affirmative Action in the Workplace

Subject Area(s): Academic Affairs, Human Resources
Effective Date: 02/14/2018
Issuance Date: 02/14/2018
Responsible Office: PO - Policy Office

Distribution of Tickets and Passes

Subject Area(s): Business and Finance, Community Relations, Conflict of Interest
Effective Date: 12/10/2018
Issuance Date: 12/10/2018
Responsible Office: GC - Legal Affairs

Diversity Statement

Subject Area(s): Human Resources
Effective Date: 06/30/2006
Issuance Date: 06/30/2006
Responsible Office: HR - Human Resources

Dual Use Research of Concern

Subject Area(s): Academic Affairs, Research Administration
Effective Date: 09/24/2015
Issuance Date: 09/24/2015
Responsible Office: RI - Research and Innovation

Education Loan Practices

Subject Area(s): Student Matters
Effective Date: 10/22/2014
Issuance Date: 10/22/2014
Responsible Office: SA - Student Affairs

Electronic Communications Policy

Subject Area(s): Information Technology
Effective Date: 08/18/2005
Issuance Date: 08/18/2005
Responsible Office: IT - Information Technology Services

Emerita/Emeritus Title Suffix for Non-Academic SMG Personnel

Subject Area(s): Human Resources
Effective Date: 09/01/2019
Issuance Date: 09/09/2019
Responsible Office: HR - Human Resources

Employee Conflict of Interest

Subject Area(s): Conflict of Interest, Human Resources
Effective Date: 06/23/1980
Issuance Date: 06/23/1980
Responsible Office: HR - Human Resources

Endowment Funds

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

Evaluation of Legally Separated Entities for Financial Reporting

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

Export Control

Subject Area(s): Academic Affairs, Business and Finance, Research Administration
Effective Date: 06/21/2018
Issuance Date: 06/21/2018
Responsible Office: RI - Research and Innovation

Fee Policies Related to Expanded Summer Instruction

Subject Area(s): Student Matters
Effective Date: 11/22/2000
Issuance Date: 11/22/2000
Responsible Office: BA - Budget Analysis & Planning

Fee Policy for Graduate Student In Absentia Registration

Subject Area(s): Academic Affairs, Student Matters
Effective Date: 12/17/2021
Issuance Date: 12/17/2021
Responsible Office: BA - Budget Analysis & Planning

Financial Aid Guidelines in Compliance with Prop 209

Subject Area(s): Student Matters
Effective Date: 03/05/2021
Issuance Date: 03/05/2021
Responsible Office: SA - Student Affairs

Found and Unclaimed Property

Subject Area(s): Facilities and Resources
Effective Date: 07/02/1973
Issuance Date: 07/02/1973
Responsible Office: BO - Business Operations

Foundations and University Support Groups

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

G-28 Travel Regulations

Subject Area(s): Business and Finance
Effective Date: 01/01/2024
Issuance Date: 04/11/2024
Responsible Office: FA - Financial Accounting

Gender and Ethnicity Representation in Health Research

Subject Area(s): Research Administration
Effective Date: 06/03/1993
Issuance Date: 06/03/1993
Responsible Office: RI - Research and Innovation

Gender Recognition and Lived Name

Subject Area(s): Academic Affairs, Human Resources, Student Matters
Effective Date: 11/06/2020
Issuance Date: 11/06/2020
Responsible Office: SA - Student Affairs

Gift Administration Policies

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

Gift Administration Procedures

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

Gifts and Bequests to The Regents and to Campus Foundations

Subject Area(s): Development and Advocacy
Effective Date: 09/11/2006
Issuance Date: 09/11/2006
Responsible Office: IA - Institutional Advancement

Guidance on Abusive Conduct and Bullying in the Workplace

Subject Area(s): Human Resources
Effective Date: 07/26/2016
Issuance Date: 07/26/2016
Responsible Office: HR - Human Resources

Guidance on Compendium of COI and Integrity Policies

Subject Area(s): Business and Finance, Conflict of Interest, Facilities and Resources
Effective Date: 05/22/2018
Issuance Date: 05/22/2018
Responsible Office: GC - Legal Affairs

Guide to Use

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

Guideline for the Establishment and Operations of Foreign Affiliate Organizations and Foreign Operations

Subject Area(s): Academic Affairs, Ethics, Research Administration
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

Guideline on Undergraduate Recruitment Practices

Subject Area(s): Student Matters
Effective Date: 06/01/2022
Issuance Date: 06/01/2022
Responsible Office: SA - Student Affairs

Guidelines - Addressing Religious Holiday Conflicts with Residence Hall "Move-In"Days

Subject Area(s): Student Matters
Effective Date: 06/21/2007
Issuance Date: 06/21/2007
Responsible Office: SA - Student Affairs

Guidelines for Academic and Staff Affirmative Action Compliance Programs for Minorities and Women, Individuals with Disabilities, and Covered Veterans

Subject Area(s): Human Resources
Effective Date: 06/05/2020
Issuance Date: 06/05/2020
Responsible Office: HR - Human Resources

Guidelines for Assuring Privacy of Personal Information in Mailing Lists & Telephone Directories

Subject Area(s): Business and Finance, Information Technology
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

Guidelines for Implementing a Voluntary Student Fee Pledge System

Subject Area(s): Student Matters
Effective Date: 12/28/1992
Issuance Date: 12/28/1992
Responsible Office: SA - Student Affairs

Guidelines on Acceptance of Personal Gifts and Gratuities by Employees

Subject Area(s): Academic Affairs, Business and Finance, Conflict of Interest, Procurement, Research Administration
Effective Date: 01/01/2019
Issuance Date: 02/14/2019
Responsible Office: EC - Ethics, Compliance & Audit Services

Guidelines on Contracting for Services

Subject Area(s): Human Resources
Effective Date: 04/21/2020
Issuance Date: 04/21/2020
Responsible Office: HR - Human Resources

Guidelines on Payroll Deductions for Employee Contributions for Charitable Drives and Campus Fundraising Campaigns

Subject Area(s): Business and Finance
Effective Date: 12/23/1997
Issuance Date: 12/23/1997
Responsible Office: FA - Financial Accounting

Guidelines on University-Industry Relations

Subject Area(s): Research Administration
Effective Date: 05/17/1989
Issuance Date: 05/17/1989
Responsible Office: PO - Policy Office

Guns on Campus (California Penal Code 626.9)

Subject Area(s): Community Relations
Effective Date: 08/06/1999
Issuance Date: 08/06/1999
Responsible Office: BO - Business Operations

Health Care Vendor Relations Policy

Subject Area(s): Clinical Compliance
Effective Date: 02/12/2008
Issuance Date: 03/12/2008
Responsible Office: HS - UC Health

Health Science Compliance Program

Subject Area(s): Human Resources
Effective Date: 06/12/2013
Issuance Date: 06/12/2013
Responsible Office: EC - Ethics, Compliance & Audit Services

HIPAA and Research

Subject Area(s): Clinical Compliance
Effective Date: 01/30/2014
Issuance Date: 01/30/2014
Responsible Office: EC - Ethics, Compliance & Audit Services

HIPAA-10: HIPAA Uses and Disclosures for UC Group Health Plans

Subject Area(s): Clinical Compliance
Effective Date: 09/13/2010
Issuance Date: 09/13/2010
Responsible Office: EC - Ethics, Compliance & Audit Services

HIPAA-11: UC HIPAA Glossary

Subject Area(s): Clinical Compliance
Effective Date: 04/01/2003
Issuance Date: 04/01/2003
Responsible Office: EC - Ethics, Compliance & Audit Services

HIPAA-1: Health Insurance Portability and Accountability Act

Subject Area(s): Clinical Compliance
Effective Date: 09/13/2010
Issuance Date: 09/13/2010
Responsible Office: EC - Ethics, Compliance & Audit Services

HIPAA-2: HIPAA Administrative Requirements

Subject Area(s): Clinical Compliance
Effective Date: 09/13/2010
Issuance Date: 09/13/2010
Responsible Office: EC - Ethics, Compliance & Audit Services

HIPAA-3: HIPAA Business Associates

Subject Area(s): Clinical Compliance
Effective Date: 09/13/2010
Issuance Date: 09/13/2010
Responsible Office: EC - Ethics, Compliance & Audit Services

HIPAA-4: HIPAA Information Security

Subject Area(s): Clinical Compliance
Effective Date: 09/13/2010
Issuance Date: 09/13/2010
Responsible Office: EC - Ethics, Compliance & Audit Services

HIPAA-5: HIPAA Breach Response

Subject Area(s): Clinical Compliance
Effective Date: 09/13/2010
Issuance Date: 09/13/2010
Responsible Office: EC - Ethics, Compliance & Audit Services

HIPAA-6: HIPAA Patients Rights

Subject Area(s): Clinical Compliance
Effective Date: 09/13/2010
Issuance Date: 09/13/2010
Responsible Office: EC - Ethics, Compliance & Audit Services

HIPAA-7: HIPAA Uses and Disclosures

Subject Area(s): Clinical Compliance
Effective Date: 09/13/2010
Issuance Date: 09/13/2010
Responsible Office: EC - Ethics, Compliance & Audit Services

HIPAA-8: HIPAA Uses and Disclosures for Marketing

Subject Area(s): Clinical Compliance
Effective Date: 09/13/2010
Issuance Date: 09/13/2010
Responsible Office: EC - Ethics, Compliance & Audit Services

HIPAA-9: HIPAA Uses and Disclosures for Fundraising

Subject Area(s): Clinical Compliance
Effective Date: 09/13/2010
Issuance Date: 09/13/2010
Responsible Office: EC - Ethics, Compliance & Audit Services

Hoverboard Policy

Subject Area(s): Business and Finance, Facilities and Resources, Student Matters
Effective Date: 03/21/2016
Issuance Date: 05/13/2016
Responsible Office: RK - Risk / EH&S

Implementing Course Materials and Services Fees

Subject Area(s): Business and Finance, Student Matters
Effective Date: 10/07/2009
Issuance Date: 10/07/2009
Responsible Office: BA - Budget Analysis & Planning

Implementing Requirements on Expenses Incurred in Support of Official Responsibilities of the President and Chancellors

Subject Area(s): Business and Finance
Effective Date: 11/01/2016
Issuance Date: 11/01/2016
Responsible Office: FA - Financial Accounting

Independent Consultant Guidelines

Subject Area(s): Business and Finance, Human Resources
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

Information Technology Accessibility

Subject Area(s): Information Technology
Effective Date: 07/14/2017
Issuance Date: 08/27/2013
Responsible Office: IT - Information Technology Services

Institutional Development

Subject Area(s): Business and Finance, Clinical Compliance, Community Relations, Development and Advocacy, Research Administration
Effective Date: 08/26/2014
Issuance Date: 08/26/2014
Responsible Office: IA - Institutional Advancement

Insurance Coverage for Students Engaged in Off-Campus Activities

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

Integrated Pest Management Policy

Subject Area(s): Facilities and Resources
Effective Date: 03/13/2024
Issuance Date: 03/13/2024
Responsible Office: RK - Risk / EH&S

Integrity in Research

Subject Area(s): Research Administration
Effective Date: 06/19/1990
Issuance Date: 06/19/1990
Responsible Office: RI - Research and Innovation

Interim PACAOS-Appendix-F: SVSH Student Investigation and Adjudication Framework for DOE-Covered Conduct

Subject Area(s): Student Matters
Effective Date: 01/01/2022
Issuance Date: 12/17/2021
Responsible Office: SA - Student Affairs

International Activities Policy

Subject Area(s): Academic Affairs
Effective Date: 06/23/2017
Issuance Date: 06/23/2017
Responsible Office: AP - Academic Personnel & Programs

Introduction

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

Laban sa Diskriminasyon

Subject Area(s): Human Resources, Community Relations, Student Matters, Academic Affairs
Effective Date: 02/20/2024
Issuance Date: 02/20/2024
Responsible Office: OC - Office of Civil Rights

Laboratory Safety Training

Subject Area(s): Facilities and Resources, Human Resources
Effective Date: 06/12/2013
Issuance Date: 06/12/2013
Responsible Office: RK - Risk / EH&S

Legal Medical Record Policy

Subject Area(s): Clinical Compliance
Effective Date: 05/01/2008
Issuance Date: 05/01/2008
Responsible Office: EC - Ethics, Compliance & Audit Services

Lobbying Disclosure

Subject Area(s): Development and Advocacy
Effective Date: 07/10/2002
Issuance Date: 07/10/2002
Responsible Office: IA - Institutional Advancement

Maintenance of the University Payroll System

Subject Area(s): Information Technology
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

Management of Health, Safety and the Environment

Subject Area(s): Community Relations, Facilities and Resources
Effective Date: 10/28/2005
Issuance Date: 10/28/2005
Responsible Office: RK - Risk / EH&S

Management of Systemwide Mandatory Training Courses

Subject Area(s): Business and Finance
Effective Date: 09/11/2013
Issuance Date: 09/11/2013
Responsible Office: BO - Business Operations

Mandatory Training

Subject Area(s): Academic Affairs, Conflict of Interest, Ethics
Effective Date: 05/04/2023
Issuance Date: 05/04/2023
Responsible Office: EC - Ethics, Compliance & Audit Services

Minors in Laboratories and Shops

Subject Area(s): Facilities and Resources, Human Resources
Effective Date: 06/12/2013
Issuance Date: 06/12/2013
Responsible Office: RK - Risk / EH&S

Model Policy for Discipline of Criminal Convictions

Subject Area(s): Student Matters
Effective Date: 02/23/2011
Issuance Date: 02/23/2011
Responsible Office: SA - Student Affairs

Model Policy for Involuntary Withdrawal of a Student

Subject Area(s): Student Matters
Effective Date: 12/10/2009
Issuance Date: 12/10/2009
Responsible Office: GC - Legal Affairs

Naming University Properties, Academic and Non-Academic Programs and Facilities

Subject Area(s): Development and Advocacy, Facilities and Resources
Effective Date: 12/19/2002
Issuance Date: 12/19/2002
Responsible Office: IA - Institutional Advancement

Native American Cultural Affiliation and Repatriation

Subject Area(s): Research Administration
Effective Date: 01/01/2022
Issuance Date: 12/17/2021
Responsible Office: RI - Research and Innovation

Non-Competitive Funding, Guidelines on Seeking and Accepting

Subject Area(s): Research Administration
Effective Date: 12/12/2005
Issuance Date: 12/12/2005
Responsible Office: RI - Research and Innovation

Nursing Fee Reduction

Subject Area(s): Human Resources
Effective Date: 06/25/2009
Issuance Date: 06/25/2009
Responsible Office: HR - Human Resources

Off-Air Recording of Broadcast Programming for Educational Purposes

Subject Area(s): Academic Affairs, Intellectual Property
Effective Date: 09/24/1985
Issuance Date: 09/24/1985
Responsible Office: AC - Academic Planning, Programs & Coordination

Open Access

Subject Area(s): Academic Affairs
Effective Date: 10/23/2015
Issuance Date: 10/23/2015
Responsible Office: AP - Academic Personnel & Programs

Open Access for Theses and Dissertations

Subject Area(s): Academic Affairs
Effective Date: 03/25/2020
Issuance Date: 03/25/2020
Responsible Office: AA - Academic Affairs

Organized Research Units

Subject Area(s): Research Administration
Effective Date: 12/07/1999
Issuance Date: 12/07/1999
Responsible Office: RI - Research and Innovation

Ownership of Administrative Records

Subject Area(s): Information Technology, Intellectual Property
Effective Date: 10/31/1969
Issuance Date: 10/31/1969
Responsible Office: IT - Information Technology Services

Ownership of Course Materials

Subject Area(s): Academic Affairs, Intellectual Property
Effective Date: 09/25/2003
Issuance Date: 09/25/2003
Responsible Office: AC - Academic Planning, Programs & Coordination

P-196-25 Employee Death Payments

Subject Area(s): Business and Finance
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

PACAOS-100: Student Conduct and Discipline

Subject Area(s): Student Matters
Effective Date: 02/20/2024
Issuance Date: 02/20/2024
Responsible Office: SA - Student Affairs

PACAOS-10: Preamble and General Provisions, Policies Applying to Campus Activities, Organizations and Students

Subject Area(s): Academic Affairs, Student Matters
Effective Date: 07/27/2004
Issuance Date: 07/27/2004
Responsible Office: SA - Student Affairs

PACAOS-110: Student Grievance Procedures

Subject Area(s): Student Matters
Effective Date: 02/20/2024
Issuance Date: 02/20/2024
Responsible Office: SA - Student Affairs

PACAOS-11: Authority for Promulgating Policies Applying to Campus Activities, Organizations and Students

Subject Area(s): Academic Affairs, Student Matters
Effective Date: 07/28/2004
Issuance Date: 07/28/2004
Responsible Office: SA - Student Affairs

PACAOS-120: Student Participation in Governance

Subject Area(s): Student Matters
Effective Date: 08/15/1994
Issuance Date: 08/15/1994
Responsible Office: SA - Student Affairs

PACAOS-12: Applicability of Policies Applying to Campus Activities, Organizations and Students

Subject Area(s): Student Matters
Effective Date: 07/28/2004
Issuance Date: 07/28/2004
Responsible Office: SA - Student Affairs

PACAOS-130: Disclosure of Information from Student Records

Subject Area(s): Student Matters
Effective Date: 03/01/2019
Issuance Date: 03/01/2019
Responsible Office: SA - Student Affairs

PACAOS-13: Development and Review Universitywide Policies and Campus Implementing Regulations

Subject Area(s): Student Matters
Effective Date: 07/28/2004
Issuance Date: 07/28/2004
Responsible Office: SA - Student Affairs

PACAOS-140: Guidelines Nondiscrimination on the Basis of Disability

Subject Area(s): Student Matters
Effective Date: 02/20/2024
Issuance Date: 02/20/2024
Responsible Office: SA - Student Affairs

PACAOS-14: Definitions within the Policies Applying to Campus Activities, Organizations and Students

Subject Area(s): Student Matters
Effective Date: 07/28/2004
Issuance Date: 07/28/2004
Responsible Office: SA - Student Affairs

PACAOS-150: Nondiscrimination on the Basis of Sex

Subject Area(s): Student Matters
Effective Date: 02/20/2024
Issuance Date: 02/20/2024
Responsible Office: SA - Student Affairs

PACAOS-160: Sexual Harassment and Complaint Resolution Procedures

Subject Area(s): Student Matters
Effective Date: 01/01/2016
Issuance Date: 01/01/2016
Responsible Office: PO - Policy Office

PACAOS-170: University Obligations and Student Rights

Subject Area(s): Student Matters
Effective Date: 07/28/2004
Issuance Date: 07/28/2004
Responsible Office: SA - Student Affairs

PACAOS-20: Policy on Nondiscrimination

Subject Area(s): Student Matters
Effective Date: 02/20/2024
Issuance Date: 02/20/2024
Responsible Office: SA - Student Affairs

PACAOS-30: Policy on Speech and Advocacy

Subject Area(s): Student Matters
Effective Date: 07/28/2004
Issuance Date: 07/28/2004
Responsible Office: SA - Student Affairs

PACAOS-40: Policy on Use of University Properties

Subject Area(s): Student Matters
Effective Date: 09/25/2006
Issuance Date: 09/25/2006
Responsible Office: SA - Student Affairs

PACAOS-50: Policy on Campus Emergencies

Subject Area(s): Student Matters
Effective Date: 10/19/2006
Issuance Date: 10/19/2006
Responsible Office: SA - Student Affairs

PACAOS-60: Policy on Student Governments

Subject Area(s): Student Matters
Effective Date: 07/28/2004
Issuance Date: 07/28/2004
Responsible Office: SA - Student Affairs

PACAOS-70: Registered Campus Organizations

Subject Area(s): Student Matters
Effective Date: 07/28/2004
Issuance Date: 07/28/2004
Responsible Office: SA - Student Affairs

PACAOS-80: Compulsory Campus-Based Student Fees

Subject Area(s): Student Matters
Effective Date: 03/22/2007
Issuance Date: 03/22/2007
Responsible Office: SA - Student Affairs

PACAOS-90: Campus Assessment Voluntary Student Contributions Student Governments, Registered Campus Organizations

Subject Area(s): Student Matters
Effective Date: 07/28/2004
Issuance Date: 07/28/2004
Responsible Office: SA - Student Affairs

PACAOS-Anexo-E: Marco de investigación y resolución para estudiantes respecto de la violencia sexual y el acoso sexual para conductas no cubiertas por el DOE

Subject Area(s): Academic Affairs, Student Matters
Effective Date: 01/01/2022
Issuance Date: 12/17/2021
Responsible Office: SA - Student Affairs

PACAOS-Anexo-F: Marco de investigación y resolución para el Estudiante sobre Violencia Sexual y Acoso Sexual por una Conducta Cubierta por el DOE

Subject Area(s): Academic Affairs, Student Matters
Effective Date: 01/01/2022
Issuance Date: 12/17/2021
Responsible Office: SA - Student Affairs

PACAOS-Apendiks-E: Imbestigasyon sa Seksuwal na Karahasan at Seksuwal na Panliligalig ng Estudyante at Balangkas para sa Asal na Hindi Saklaw ng DOE

Subject Area(s): Academic Affairs, Student Matters
Effective Date: 01/01/2022
Issuance Date: 12/17/2021
Responsible Office: SA - Student Affairs

PACAOS-Appendix-A: Authorized Student Governments

Subject Area(s): Student Matters
Effective Date: 09/05/2007
Issuance Date: 09/05/2007
Responsible Office: SA - Student Affairs

PACAOS-Appendix-B: Use of the University Name

Subject Area(s): Student Matters
Effective Date: 08/15/1994
Issuance Date: 08/15/1994
Responsible Office: SA - Student Affairs

PACAOS-Appendix-C: Nondiscrimination Statement Student Related Publications

Subject Area(s): Student Matters
Effective Date: 02/20/2024
Issuance Date: 02/20/2024
Responsible Office: SA - Student Affairs

PACAOS-Appendix-D: Marketing of Credit Cards

Subject Area(s): Student Matters
Effective Date: 07/20/2010
Issuance Date: 07/20/2010
Responsible Office: SA - Student Affairs

PACAOS-Appendix-E: SVSH Student Adjudication Framework Non DOE Covered Conduct

Subject Area(s): Student Matters
Effective Date: 01/01/2022
Issuance Date: 12/17/2021
Responsible Office: SA - Student Affairs

PACAOS-附錄-E：針對非教育部規定行 為的性暴力和性騷擾學生調查與裁決框架

Subject Area(s): Academic Affairs, Student Matters
Effective Date: 01/01/2022
Issuance Date: 12/17/2021
Responsible Office: SA - Student Affairs

Pansamantalang PACAOS-Apendiks-F: Imbestigasyon sa Seksuwal na Karahasan at Seksuwal na Panliligalig ng Estudyante at Balangkas ng Paghatol para sa Asal na Saklaw ng DOE

Subject Area(s): Academic Affairs, Student Matters
Effective Date: 01/01/2022
Issuance Date: 12/17/2021
Responsible Office: SA - Student Affairs

Part-Time Study in the University of California

Subject Area(s): Business and Finance
Effective Date: 04/29/2022
Issuance Date: 04/29/2022
Responsible Office: BA - Budget Analysis & Planning

Patakaran sa Proteksyon ng Whistleblower

Subject Area(s): Ethics
Effective Date: 05/01/2015
Issuance Date: 04/23/2015
Responsible Office: EC - Ethics, Compliance & Audit Services

Patent Policy

Subject Area(s): Academic Affairs, Intellectual Property, Research Administration
Effective Date: 10/01/1997
Issuance Date: 10/01/1997
Responsible Office: RI - Research and Innovation

Patient Safety Evaluation System Policy & Procedures

Subject Area(s): Clinical Compliance
Effective Date: 12/21/2016
Issuance Date: 08/01/2017
Responsible Office: RK - Risk / EH&S

Payroll: Official Pay Dates

Subject Area(s): Business and Finance
Effective Date: 02/01/2017
Issuance Date: 02/01/2017
Responsible Office: FA - Financial Accounting

Personal Protective Equipment

Subject Area(s): Facilities and Resources, Human Resources
Effective Date: 06/12/2013
Issuance Date: 06/12/2013
Responsible Office: RK - Risk / EH&S

Plant Accounting: Stop Payment Notices, Prevailing Wage Claims, Assignments, and Liens

Subject Area(s): Business and Finance
Effective Date: 06/02/1969
Issuance Date: 06/02/1969
Responsible Office: FA - Financial Accounting

Police Policies and Administrative Procedures

Subject Area(s): Human Resources
Effective Date: 01/07/2011
Issuance Date: 01/07/2011
Responsible Office: HR - Human Resources

Policy for Independent Design and Cost Review of Building Plans

Subject Area(s): Facilities and Resources
Effective Date: 07/17/1985
Issuance Date:
Responsible Office: CR - Capital Asset Strategies & Finance

Policy on Affiliation with Certain Healthcare Organizations

Subject Area(s): Clinical Compliance
Effective Date: 12/01/2023
Issuance Date: 11/30/2023
Responsible Office: HS - UC Health

Policy to Ensure Equal Opportunity in University Business Contracting and Related Administrative Guidelines

Subject Area(s): Business and Finance, Facilities and Resources
Effective Date: 01/01/1996
Issuance Date: 01/01/1996
Responsible Office: FA - Financial Accounting

Póliza de informantes

Subject Area(s): Ethics
Effective Date: 01/01/2012
Issuance Date: 01/01/2012
Responsible Office: EC - Ethics, Compliance & Audit Services

PPSM II-42: Disability Leave

Subject Area(s): Human Resources
Effective Date: 12/10/2018
Issuance Date: 12/10/2018
Responsible Office: HR - Human Resources

PPSM II-43: Personal Leave

Subject Area(s): Human Resources
Effective Date: 03/05/2019
Issuance Date: 03/05/2019
Responsible Office: HR - Human Resources

PPSM II-64: Termination of Appointment

Subject Area(s): Human Resources
Effective Date: 03/05/2019
Issuance Date: 03/05/2019
Responsible Office: HR - Human Resources

PPSM II-71: Senior Management Supplemental Benefit Program

Subject Area(s): Human Resources
Effective Date: 03/05/2019
Issuance Date: 03/05/2019
Responsible Office: HR - Human Resources

PPSM-12: Nondiscrimination in Employment

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

PPSM-14: Affirmative Action

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

PPSM-1: General Provisions

Subject Area(s): Human Resources
Effective Date: 03/05/2019
Issuance Date: 03/05/2019
Responsible Office: HR - Human Resources

PPSM-2 Definition of Terms

Subject Area(s): Human Resources
Effective Date: 01/22/2021
Issuance Date: 01/22/2021
Responsible Office: HR - Human Resources

PPSM-20: Recruitment and Promotion

Subject Area(s): Human Resources
Effective Date: 02/20/2024
Issuance Date: 02/20/2024
Responsible Office: HR - Human Resources

PPSM-21: Selection and Appointment

Subject Area(s): Human Resources
Effective Date: 10/01/2023
Issuance Date: 10/04/2023
Responsible Office: HR - Human Resources

PPSM-22: Probationary Period

Subject Area(s): Human Resources
Effective Date: 12/10/2018
Issuance Date: 12/10/2018
Responsible Office: HR - Human Resources

PPSM-23: Performance Management

Subject Area(s): Human Resources
Effective Date: 12/10/2018
Issuance Date: 12/10/2018
Responsible Office: HR - Human Resources

PPSM-24: Per Diem Positions

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

PPSM-30: Compensation

Subject Area(s): Human Resources
Effective Date: 06/24/2023
Issuance Date: 12/15/2022
Responsible Office: HR - Human Resources

PPSM-31: Hours of Work

Subject Area(s): Human Resources
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

PPSM-32: Overtime (Non-Exempt Employees Only)

Subject Area(s): Human Resources
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

PPSM-33: Shift and Weekend Differentials(Non-Exempt Employees Only)

Subject Area(s): Human Resources
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

PPSM-34: Incentive and Recognition Award Plans

Subject Area(s): Human Resources
Effective Date: 12/10/2018
Issuance Date: 12/10/2018
Responsible Office: HR - Human Resources

PPSM-35: Uniforms & Safety Apparel

Subject Area(s): Human Resources
Effective Date: 12/10/2018
Issuance Date: 12/10/2018
Responsible Office: HR - Human Resources

PPSM-36: Classification of Positions

Subject Area(s): Human Resources
Effective Date: 04/01/2024
Issuance Date: 04/01/2024
Responsible Office: HR - Human Resources

PPSM-3: Types of Appointment

Subject Area(s): Human Resources
Effective Date: 03/05/2019
Issuance Date: 03/05/2019
Responsible Office: HR - Human Resources

PPSM-50: Professional Development

Subject Area(s): Human Resources
Effective Date: 04/21/2020
Issuance Date: 04/21/2020
Responsible Office: HR - Human Resources

PPSM-51: Reduced Fee Enrollment

Subject Area(s): Human Resources
Effective Date: 03/05/2019
Issuance Date: 03/05/2019
Responsible Office: HR - Human Resources

PPSM-60: Layoff and Reduction in Time from Professional & Support Staff Career Positions

Subject Area(s): Human Resources
Effective Date: 12/10/2018
Issuance Date: 12/10/2018
Responsible Office: HR - Human Resources

PPSM-61: Release During the Probationary Period or from Limited Casual/Restricted, and Floater Positions

Subject Area(s): Human Resources
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

PPSM-62: Corrective Action

Subject Area(s): Human Resources
Effective Date: 12/10/2018
Issuance Date: 12/10/2018
Responsible Office: HR - Human Resources

PPSM-63: Investigatory Leave

Subject Area(s): Human Resources
Effective Date: 05/16/2019
Issuance Date: 05/16/2019
Responsible Office: HR - Human Resources

PPSM-64: Termination and Job Abandonment

Subject Area(s): Human Resources
Effective Date: 12/10/2018
Issuance Date: 12/10/2018
Responsible Office: HR - Human Resources

PPSM-65 Termination of Career Employees - MSP Salary Grades I - VII

Subject Area(s): Human Resources
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

PPSM-66: Medical Separation

Subject Area(s): Human Resources
Effective Date: 12/13/2018
Issuance Date: 12/13/2018
Responsible Office: HR - Human Resources

PPSM-67 Termination of Career Employees - MSP, Salary Grades VII through IX

Subject Area(s): Human Resources
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

PPSM-70: Complaint Resolution

Subject Area(s): Human Resources
Effective Date: 02/20/2024
Issuance Date: 02/20/2024
Responsible Office: HR - Human Resources

PPSM-70: Paglulutas ng Reklamo

Subject Area(s): Human Resources
Effective Date: 02/20/2024
Issuance Date: 02/20/2024
Responsible Office: HR - Human Resources

PPSM-70: Resolucion de quejas

Subject Area(s): Human Resources
Effective Date: 02/20/2024
Issuance Date: 02/20/2024
Responsible Office: HR - Human Resources

PPSM-70: 申訴的解決

Subject Area(s): Human Resources
Effective Date: 02/20/2024
Issuance Date: 02/20/2024
Responsible Office: HR - Human Resources

PPSM-71 Resolution of Concerns - MSP Salary Grades VIII and IX

Subject Area(s): Human Resources
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

PPSM-80: Staff Personnel Records

Subject Area(s): Human Resources
Effective Date: 12/10/2018
Issuance Date: 12/10/2018
Responsible Office: HR - Human Resources

PPSM-81: Adaptaciones razonables

Subject Area(s): Human Resources
Effective Date: 12/13/2018
Issuance Date: 12/13/2018
Responsible Office: HR - Human Resources

PPSM-81: Makatwirang Kaluwagan

Subject Area(s): Human Resources
Effective Date: 12/13/2018
Issuance Date: 12/13/2018
Responsible Office: HR - Human Resources

PPSM-81: Reasonable Accommodation

Subject Area(s): Human Resources
Effective Date: 12/13/2018
Issuance Date: 12/13/2018
Responsible Office: HR - Human Resources

PPSM-81: 合理便利

Subject Area(s): Human Resources
Effective Date: 12/13/2018
Issuance Date: 12/13/2018
Responsible Office: HR - Human Resources

PPSM-82: Conflict of Interest

Subject Area(s): Human Resources
Effective Date: 04/21/2020
Issuance Date: 04/21/2020
Responsible Office: HR - Human Resources

PPSM-83: Death Payments

Subject Area(s): Human Resources
Effective Date: 03/05/2019
Issuance Date: 03/05/2019
Responsible Office: HR - Human Resources

PPSM-84 Mga Kaluwagan para sa mga Inang Nagpapasuso

Subject Area(s): Human Resources
Effective Date: 12/10/2018
Issuance Date: 12/10/2018
Responsible Office: HR - Human Resources

PPSM-84: Accommodations for Nursing Mothers

Subject Area(s): Human Resources
Effective Date: 12/10/2018
Issuance Date: 12/10/2018
Responsible Office: HR - Human Resources

PPSM-84: Adaptaciones para madres lactantes

Subject Area(s): Human Resources
Effective Date: 12/10/2018
Issuance Date: 12/10/2018
Responsible Office: HR - Human Resources

PPSM-84: 為哺乳母親提供的便利

Subject Area(s): Human Resources
Effective Date: 12/10/2018
Issuance Date: 12/10/2018
Responsible Office: HR - Human Resources

PPSM-II-46_Administrative Leave with Pay

Subject Area(s): Human Resources
Effective Date: 07/03/1996
Issuance Date: 06/27/1996
Responsible Office: HR - Human Resources

PPSM-II-50: Sabbatical Leave

Subject Area(s): Human Resources
Effective Date: 03/05/2019
Issuance Date: 03/05/2019
Responsible Office: HR - Human Resources

PPSM-II-65: Retirement

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

PPSM-II-70 Resolution of Concerns (SMG)

Subject Area(s): Human Resources
Effective Date: 11/20/2018
Issuance Date: 11/20/2018
Responsible Office: HR - Human Resources

PPSM_2.210_Absence-from-Work

Subject Area(s): Human Resources
Effective Date: 01/01/2024
Issuance Date: 12/11/2023
Responsible Office: HR - Human Resources

Presidential Guidelines Governing the UCOP Central Operating Reserve

Subject Area(s): Business and Finance
Effective Date: 07/01/2018
Issuance Date: 02/01/2018
Responsible Office: BO - Chief Operating Officer

Presidential Guidelines Governing the UCOP Strategic Priorities Fund

Subject Area(s): Business and Finance
Effective Date: 07/01/2018
Issuance Date: 02/01/2018
Responsible Office: BO - Chief Operating Officer

Principles Regarding Future Research Results

Subject Area(s): Academic Affairs
Effective Date: 08/26/1999
Issuance Date: 08/26/1999
Responsible Office: RI - Research and Innovation

Procurement of Foreign Made Equipment and Materials

Subject Area(s): Business and Finance
Effective Date: 04/07/1998
Issuance Date: 04/07/1998
Responsible Office: FA - Financial Accounting

Protection of Human Subjects in Research

Subject Area(s): Research Administration
Effective Date: 11/06/2020
Issuance Date: 11/06/2020
Responsible Office: RI - Research and Innovation

Public Disclosure of Compensation Information

Subject Area(s): Human Resources
Effective Date: 09/01/2006
Issuance Date: 09/01/2006
Responsible Office: HR - Human Resources

Recruitment Through the Use of Social Networks

Subject Area(s): Human Resources
Effective Date: 04/21/2020
Issuance Date: 04/21/2020
Responsible Office: HR - Human Resources

Reemployment of UC Retired Employees Into Senior Management Group and Staff Positions

Subject Area(s): Human Resources
Effective Date: 11/14/2013
Issuance Date: 11/14/2013
Responsible Office: HR - Human Resources

Reemployment of UC Retired Employees into Senior Management Group and Staff Positions

Subject Area(s): Human Resources
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

Relations of University Staff with State and Federal Officials

Subject Area(s): Development and Advocacy
Effective Date: 05/04/1970
Issuance Date: 05/04/1970
Responsible Office: IA - Institutional Advancement

Relations with Employee Associations and Advisory Groups (Guidelines)

Subject Area(s): Human Resources
Effective Date: 08/28/1979
Issuance Date: 08/28/1979
Responsible Office: HR - Human Resources

Relocation Assistance Act Policy for Real Estate Acquisitions and Leases

Subject Area(s): Academic Affairs
Effective Date: 05/01/2013
Issuance Date: 05/01/2013
Responsible Office: CR - Capital Asset Strategies & Finance

Reporting Child Abuse and Neglect

Subject Area(s): Academic Affairs, Human Resources
Effective Date: 01/01/2021
Issuance Date: 01/22/2021
Responsible Office: HR - Human Resources

Representation of the University on Letterhead and Business Cards

Subject Area(s): Academic Affairs, Business and Finance, Conflict of Interest, Human Resources
Effective Date: 09/28/1999
Issuance Date: 09/28/1999
Responsible Office: BO - Business Operations

Requirement to Submit Proposals and to Receive Awards for Grants and Contracts through the University

Subject Area(s): Research Administration
Effective Date: 12/14/1994
Issuance Date: 12/14/1994
Responsible Office: RI - Research and Innovation

Requirements for Reporting Gifts

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

Responding to Immigration Enforcement Issues Involving Patients in UC Health Facilities

Subject Area(s): Clinical Compliance, Community Relations, Facilities and Resources
Effective Date: 12/20/2023
Issuance Date: 12/20/2023
Responsible Office: HS - UC Health

Restrictions on the Use of University Facilities and Resources for Political Activities

Subject Area(s): Conflict of Interest
Effective Date: 09/18/1970
Issuance Date: 09/18/1970
Responsible Office: GC - Legal Affairs

RMP-11 Student Applicant Records

Subject Area(s): Business and Finance, Information Technology
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

Safe Drinking Water and Toxic Enforcement Act of 1986, Reporting Obligations of Designated Employees

Subject Area(s): Facilities and Resources
Effective Date: 04/03/1987
Issuance Date: 04/06/1987
Responsible Office: CR - Capital Asset Strategies & Finance

Safeguards, Security and Emergency Management

Subject Area(s): Facilities and Resources
Effective Date: 01/25/2006
Issuance Date: 01/25/2006
Responsible Office: RK - Risk / EH&S

Securing the Services of Independent Consultants

Subject Area(s): Business and Finance, Human Resources
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

Seismic Safety Policy

Subject Area(s): Facilities and Resources
Effective Date: 03/19/2021
Issuance Date: 03/19/2021
Responsible Office: CR - Capital Asset Strategies & Finance

Seksuwal na Karahasan at Seksuwal na Panliligalig

Subject Area(s): Academic Affairs, Human Resources, Student Matters
Effective Date: 01/01/2022
Issuance Date: 12/20/2021
Responsible Office: T9 - Systemwide Title IX Office

Self-Supporting Graduate Professional Degree Programs

Subject Area(s): Academic Affairs
Effective Date: 09/30/2020
Issuance Date: 09/28/2020
Responsible Office: AA - Academic Affairs

Sexual Violence Sexual Harassment

Subject Area(s): Academic Affairs, Human Resources, Student Matters
Effective Date: 01/01/2022
Issuance Date: 12/17/2021
Responsible Office: T9 - Systemwide Title IX Office

Smoke and Tobacco Free Environment

Subject Area(s):
Effective Date: 05/11/2021
Issuance Date: 05/11/2021
Responsible Office: RK - Risk / EH&S

Soliciting and Accepting Private Funds

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

Special Complaint Resolution Policy (Exception to PPSM 70 and II-70)

Subject Area(s): Human Resources
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

Sponsored Projects Restrictive Publication/Dissemination Clauses

Subject Area(s): Research Administration
Effective Date: 08/03/1970
Issuance Date: 08/03/1970
Responsible Office: RI - Research and Innovation

Sponsored Projects-Related Conflicts of Interest

Subject Area(s): Conflict of Interest, Research Administration
Effective Date: 10/06/1997
Issuance Date: 10/06/1997
Responsible Office: RI - Research and Innovation

Statement of Ethical Values and Standards of Ethical Conduct

Subject Area(s): Ethics
Effective Date: 10/28/2005
Issuance Date: 10/28/2005
Responsible Office: EC - Ethics, Compliance & Audit Services

Student Note Takers

Subject Area(s): Human Resources
Effective Date: 04/21/2020
Issuance Date: 04/21/2020
Responsible Office: HR - Human Resources

Student Refund Policy

Subject Area(s): Business and Finance, Student Matters
Effective Date: 03/20/1996
Issuance Date: 03/20/1996
Responsible Office: BA - Budget Analysis & Planning

Substance Abuse

Subject Area(s): Human Resources
Effective Date: 12/10/1990
Issuance Date: 12/10/1990
Responsible Office: HR - Human Resources

Supplement to Military Pay

Subject Area(s): Academic Affairs, Human Resources
Effective Date: 06/21/2022
Issuance Date: 06/21/2022
Responsible Office: HR - Human Resources

Sustainable Practices

Subject Area(s): Facilities and Resources
Effective Date: 04/10/2024
Issuance Date: 04/10/2024
Responsible Office: ES - Energy & Sustainability

SVSH - 性暴力與及性騷擾

Subject Area(s): Academic Affairs, Human Resources, Student Matters
Effective Date: 01/01/2022
Issuance Date: 12/20/2021
Responsible Office: T9 - Systemwide Title IX Office

Trademark Licensing Code of Conduct

Subject Area(s): Business and Finance, Intellectual Property
Effective Date: 09/28/2018
Issuance Date: 09/28/2018
Responsible Office: ER - External Relations

UC Employee Housing Assistance Program Requirements

Subject Area(s): Business and Finance
Effective Date: 07/15/2022
Issuance Date: 08/15/2022
Responsible Office: FA - Financial Accounting

UC Health Participation in Activities under the End of Life Option Act

Subject Area(s): Clinical Compliance
Effective Date: 06/21/2022
Issuance Date: 06/21/2022
Responsible Office: HS - UC Health

UC Immunization Policy

Subject Area(s): Academic Affairs, Student Matters
Effective Date: 11/15/2016
Issuance Date: 11/15/2016
Responsible Office: HS - UC Health

UC Independent Contractor Guidelines_Accessible

Subject Area(s): Business and Finance, Human Resources
Effective Date: 01/17/2018
Issuance Date: 01/17/2018
Responsible Office: FA - Financial Accounting

UC Research Data Policy

Subject Area(s): Academic Affairs, Intellectual Property, Research Administration
Effective Date: 07/15/2022
Issuance Date: 08/09/2022
Responsible Office: RI - Research and Innovation

Unmanned Aircraft System (Drone) Policy

Subject Area(s): Academic Affairs, Business and Finance, Community Relations, Facilities and Resources, Information Technology, Intellectual Property, Research Administration
Effective Date: 02/09/2018
Issuance Date: 02/09/2018
Responsible Office: RK - Risk / EH&S

Use of Animals in Research and Teaching

Subject Area(s): Research Administration
Effective Date: 10/14/1984
Issuance Date: 10/14/1984
Responsible Office: RI - Research and Innovation

Use of Externally Supplied Medications in UC Outpatient and Clinic Settings

Subject Area(s): Clinical Compliance
Effective Date: 11/30/2020
Issuance Date: 11/30/2020
Responsible Office: HS - UC Health

Use of Recordings of Course Presentations

Subject Area(s): Academic Affairs, Intellectual Property
Effective Date: 09/23/2005
Issuance Date: 09/23/2005
Responsible Office: AC - Academic Planning, Programs & Coordination

Use of State of California Pool Cars and Garage Facilities

Subject Area(s):
Effective Date:
Issuance Date:
Responsible Office: PO - Policy Office

Vaccination Programs - With Interim Revisions

Subject Area(s): Academic Affairs, Clinical Compliance, Human Resources, Student Matters
Effective Date: 08/16/2023
Issuance Date: 08/16/2023
Responsible Office: HS - UC Health

Violencia Sexual y Acoso Sexual

Subject Area(s): Academic Affairs, Human Resources, Student Matters
Effective Date: 01/01/2022
Issuance Date: 12/20/2021
Responsible Office: T9 - Systemwide Title IX Office

Whistleblower Policy

Subject Area(s): Ethics
Effective Date: 01/01/2012
Issuance Date: 01/01/2012
Responsible Office: EC - Ethics, Compliance & Audit Services

Whistleblower Policy (Patakaran ng Tagapag-sumbong)

Subject Area(s): Ethics
Effective Date: 01/01/2012
Issuance Date: 01/01/2012
Responsible Office: EC - Ethics, Compliance & Audit Services

Whistleblower Protection Policy

Subject Area(s): Academic Affairs, Clinical Compliance, Community Relations, Conflict of Interest, Ethics, Human Resources, Student Matters
Effective Date: 05/01/2015
Issuance Date: 04/23/2015
Responsible Office: EC - Ethics, Compliance & Audit Services

Work-Life Integration

Subject Area(s): Human Resources
Effective Date: 10/17/2007
Issuance Date: 10/17/2007
Responsible Office: HR - Human Resources

WPP Póliza para la protección de informantes

Subject Area(s): Ethics
Effective Date: 05/01/2015
Issuance Date: 04/23/2015
Responsible Office: EC - Ethics, Compliance & Audit Services

反歧視

Subject Area(s): Human Resources, Academic Affairs, Community Relations
Effective Date: 02/20/2024
Issuance Date: 02/20/2024
Responsible Office: OC - Office of Civil Rights

臨時PACAOS-附錄-F：針對教育部規定行為的性暴力和性騷擾學生調查和裁決框架

Subject Area(s): Academic Affairs, Student Matters
Effective Date: 01/01/2022
Issuance Date: 12/17/2021
Responsible Office: SA - Student Affairs

舉報者保護政策

Subject Area(s): Business and Finance, Clinical Compliance, Conflict of Interest, Ethics, Human Resources, Procurement
Effective Date: 05/01/2015
Issuance Date: 04/23/2015
Responsible Office: EC - Ethics, Compliance & Audit Services

舉報者政策 (對疑似不當政府行為指控的報告和調查)

Subject Area(s): Business and Finance, Clinical Compliance, Conflict of Interest, Ethics, Human Resources, Procurement
Effective Date: 01/01/2012
Issuance Date: 01/01/2012
Responsible Office: EC - Ethics, Compliance & Audit Services

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