DA 2045

June 19, 1995

CHANCELLORS
LABORATORY DIRECTORS

Delegation of Authority--Execution of Purchase Contracts, Subcontracts, and Standard Purchase Orders for Materials, Goods and Services to be Supplied to the University

The Regents' Bylaw 5.1 sets forth the authority of The Regents with regard to the purchase of materials, goods, and services. The Regents' Standing Order 100.4 (dd) specifies the authority of the President of the University in connection with the execution of various contracts and documents.

Subject to Regents' Bylaw 5.1 and Standing Order 100.4(dd), you are delegated authority to execute purchase contracts, subcontracts, and standard purchase orders for materials, goods, and services, provided that:

1.

purchase contracts, subcontracts, or standard purchase orders are issued in accordance with University policy, with procedures specified in Business and Finance Bulletin BUS-43, and with the Policy on Affirmative Action in University Business Activities;

2.

funds are available;

3.

if required, approval of the contracting agency is secured; and

4.

prior approval is obtained from the Treasurer of The Regents for any acquisition or lease/purchase which contemplates or will result in the issuance of Certificates of Participation in order to provide funding for the transaction.

The above authority may be redelegated. to the campus administrative officer responsible for purchase of all materials, goods, services, books, and periodicals. This authority may be further redelegated. to the University Librarian for the purchase of books and periodicals and to the Materiel Manager for all other materials, goods, and services. Redelegation of this authority shall be in writing, with copies to the Senior Vice President-Business and Finance, the General Counsel and Vice President for Legal Affairs, and the Special Assistant--Coordination & Review. Any Redelegation of these authorities to other than the University Librarian or Materiel Manager shall have the prior approval of the Senior Vice President--Business and Finance, except that the University Librarian and Materiel Manager may redelegate this authority to individuals under their supervision without obtaining such approval or providing copies to the above University officials.

The Senior Vice President--Business and Finance is responsible for administration of the University Materiel Management program in accordance with University policy and the provisions concerning this subject set forth in the Bylaws and Standing Orders of The Regents.

Approval as to form must be obtained from the General Counsel for any purchase contract other than that made on the standard purchase order form or for any change in the standard terms and conditions. The Senior Vice President--Business and Finance shall approve any change in the content of the standard purchase order form, purchase requisition, and request for quotation.

This delegation is effective immediately and supersedes the August 8, 1985, delegation to Chancellors and Laboratory Directors on the same subject (DA 0878).

J. W. Peltason

cc:

Members, President's Cabinet
Associate Vice President Broome
Special Assistant Gardner
Principal Officers of The Regents