Business and Finance Bulletins

Contents

• A Series: Accounting
• BUS Series: Business Affairs
• G Series: General
• IA Series: Internal Audit
• Current IS Bulletins
• Rescinded IS Bulletins
• RMP Series: Records Management and Privacy

A Series - Accounting

• A-17, Housing & Food Service Operations, Uniform Cost Accounting System (pdf)
• A-47, References, Introduction - University Direct Costing Procedures (pdf)
• A-51, Application of Proceeds from the Sale, Trade-in, or Transfer of University Property (pdf)
• A-54, Agency Accounts (pdf)
• A-56, Academic Support Unit Costing and Billing Guidelines (pdf)
• A-59, Costing and Working Capital for Auxiliary and Service Enterprises (pdf)
• A-60, Short-Term Investment Pool (STIP)-Distribution of Income (pdf)
• A-61, Procedures for Determining Unrelated Business Income and Expenses (pdf)

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BUS Series - Business Affairs

• Section 2: BUS-2, Tax-Free Alcohol Permits, Records, and Operations (pdf)
• Section 4: BUS-4, University Commodity Codes for Equipment and Supplies
• Section 7: BUS-7, Use of State of California Pool Cars and Garage Facilities (pdf)
• Section 8: BUS-8, Acquisition and Disposition of University Vehicles (pdf)
• Section 19: BUS-19, Registration and Licensing of University-Owned Vehicles (pdf)
• Section 20: BUS-20, Group A Housing System Funding for Major Maintenance, Replacement, and Improvement of Facilities (pdf)
• Section 22: BUS-22, Group A Housing System, Detailed Rates (pdf)
• Section 23: BUS-23, Insurance Coverage for Students Engaged in Off-Campus Activities [rescinded]
• Section 29: BUS-29, Management and Control of University Equipment (pdf)
• Section 34: BUS-34, Securing the Services of Independent Consultants (pdf)
• Section 35: BUS-35, Vehicle Accident Reporting and Claim Procedures [obsolete]
• Section 38: BUS-38, Disposition of Excess Property & Transfer of University-Owned Property (pdf)
• Section 39: BUS-39, Loss of or Damage to Property of Individuals (pdf)
• Section 40: BUS-40, Bond Indenture Interpretation Procedures (pdf)
• Section 41: BUS-41, Funding of Student Center Maintenance, Repairs, and Improvements - References [obsolete]
• Section 43: BUS-43, Materiel Management (pdf)
• Section 46: BUS-46, Use of University Vehicles (pdf)
• Section 49: BUS-49, Policy for Cash and Cash Equivalents Received (pdf)
• Section 50: BUS-50, Controlled Substances Program (pdf)
• Section 54: BUS-54, Operating Guidelines for University Supply Inventories (pdf)
• Section 55: BUS-55, Determination of Financial Feasibility of Projects Requiring Loan Financing (pdf)
• Section 56: BUS-56, Materiel Management: Purchases from Entities Violating State or Federal Water or Air Pollution Law (pdf)
• Section 63: BUS-63, Insurance Requirements/Certificates of Insurance (pdf)
• Section 65: BUS-65, Guidelines for University Mail Services (pdf)
• Section 72: BUS-72, Establishment and Review of Auxiliary Enterprises (pdf)
• Section 74: BUS-74, Business Travel Accident Insurance [rescinded]
• Section 76: BUS-76, Engagements with The Regents' Audit Firm (pdf)
• Section 77: BUS-77, Independent Contractor Guidelines (pdf)
• Section 78: BUS-78, A Guide to the Political Reform Act of 1974 [rescinded]
• Section 79: BUS-79, Expenditures for Entertainment, Business Meetings, and Other Occasions (pdf)
• Section 80: BUS-80: Insurance Programs for Information Technology Systems (pdf), 8/9/2010
• Section 81, BUS 81: Insurance Programs (pdf), 10/1/2010

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G Series - General

• Section 1: G-1, Publication and Maintenance of Business and Finance Bulletins (pdf)
• Section 8: G-8, Organization and Responsibilities of the Office of the Senior Vice President - Administration (pdf)
• Section 13: G-13, Policy and Regulations Governing Moving and Relocation (pdf)
• Section 24: G-24, Appointment of University Notaries Public [rescinded]
• Section 28: G-28, Policy and Regulations Governing Travel (pdf)
• Section 29: G-29, Procedures for Investigating Misuse of University Resources — Rescinded; replaced by the Whistleblower Policy and the Whistleblower Protection Policy
  • Whistleblower Policies Homepage
• Section 32: G-32, Reimbursement for Overtime Meals [rescinded]
• Section 34: G-34, Bankruptcy Claims [rescinded]
• Section 37: G-37, Proceedings of the California Public Utilities Commission - and of the Other Equivalent Governmental Utilities Regulatory Agencies (pdf)
• Section 38: G-38, Tax Exemption and Refund Claims Filing for Property Leased by the University (pdf)
• Section 39: G-39, Conflict of Interest Policy and Compendium of Specialized University Policies, Guidelines, and Regulations Related Conflict of Interest (pdf)
• Section 40: G-40, University of California Patent Program
• Section 41: G-41, Policy on Employee Non-Cash Awards and Other Gifts (pdf)
• Section 42: G-42, Policy on Gifts Presented to Non-Employees on Behalf of the University (pdf)
• Section 43: G-43, Policy on University Membership in Organizations (pdf)
• Section 44: G-44, Guidelines on Accepting Equity When Licensing University Technology (pdf)
• Section 45: G-45, Implementing Requirements on Expenses Incurred in Support of Official Responsibilities of the President and Chancellors (pdf)
  • Issuance Letter, July 30, 2010
• Section 46: G-46, Guidelines for Purchase and Use of Cellular Phones and Other Portable Electronic Resources (pdf)

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IA Series - Internal Audit

• IA-001, Internal Control Standards Introduction
• IA-101, Internal Control Standards Departmental Payrolls (pdf)
• IA-403, Internal Control Standards Issuance and Control of Operating Cash Funds (rescinded) replaced by
  • BUS-49, Policy for Handling Cash and Cash Equivalents (pdf)

The Associate Vice President - Information Technology Services develops and publishes policies applicable to information technology at the University of California, including the Information Systems series of the Business and Finance Bulletins. The IS bulletin series was launched in 1985 primarily to address procedural matters between the Office of the President and the UC campuses regarding administrative computing. Several bulletins have been updated and new ones are being developed to reflect the broader scope and impact of information technology within the University enterprise today. (Outdated bulletins have been rescinded. See the list at the bottom of this page).

The AVP-ITS is also responsible for related policies, guidelines, and recommended practices for the electronic environment:

• Electronic Communications Policy (pdf)
• Management Guide for Information Security at UC

For questions about the IS bulletins and other policies related to information technology, contact ITS Policy Director Stephen Lau.

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Current IS Bulletins

• IS-2: Inventory, Classification, and Release of University Electronic Information (pdf) (revised April 18, 2011)
  • Announcement Letter (pdf)
• IS-3: Electronic Information Security (pdf) (revised Feb 3, 2011)
  • Announcement Letter (pdf)
• IS-5: Licensing and Operation of University Radio, Television and Microwave Facilities (pdf) (revised December 19, 2006)
  • Announcement letter (pdf)
• IS-7: Guidelines for Maintenance of the University Payroll System (pdf) (revised December 19, 2006)
  • Announcement letter (pdf)
• IS-10: Systems Development Standards (pdf) (revised May 18, 2001)
• IS-11: Identity and Access Management (pdf) (issued July 27, 2007)
  • Announcement Letter (pdf)
• IS-12: Continuity Planning and Disaster Recovery (pdf) (issued July 27, 2007)
  • Announcement Letter (pdf)
• Glossary of Terms (pdf) (issued June 28, 2007)

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Rescinded IS Bulletins

• IS-1: Computer Center Fiscal Operations (rescinded July 27, 2007)
  • See A Series Business and Finance Bulletins - Accounting (A-47, A-59, A-60, A-61)
• IS-4: Procedural Guidelines for Access to the Lawrence Berkeley Laboratory Computer Center by Qualified Users at Campuses or Systemwide Administration -- (obsolete)
• IS-6: Campus Communications Guidelines -- (obsolete) replaced by the Electronic Communications Policy
• IS-8: Guidelines for Campus and Office of the President Acquisitions Involving Computing (obsolete)
• IS-9: Electronic Data Interchange (obsolete)
  • IS-9: Electronic Data Interchange
  • IS-9, Attachment -- Trading Partner Agreement
  • IS-9, Exhibits on Trading Partner Agreement

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RMP Series - Records Management and Privacy

• Section 1: RMP-1, University Records Management Program (pdf)
• Section 2: RMP-2, Records Retention and Disposition (pdf)
• Section 3: Forms Management Guidelines (See also June 20, 2007 letter regarding the transfer of the UC Forms Coordination Program to UC Printing Services Berkeley)
  • RMP-3, Forms Management Guidelines [rescinded]
  • RMP-3, Appendix A - Form Design and Production [rescinded]
  • RMP-3, Appendix B - Forms Available Through the Planned Purchasing Program [rescinded]
• Section 4: RMP-4, Vital Records Protection (pdf)
  • RMP-4 Revision issuance Letter, April 7, 2011 (pdf)
• Section 5: Records Retention Program for Financial Documents Pertaining to Federal Awards to the University [rescinded]
  • RMP-5, References, Introduction, Records Destruction, Procedures, Responsibilities
  • RMP-5, Exhibits
• Section 6: RMP-6, Microfilm Guidelines [rescinded]
• Section 7: RMP-7, Privacy of and Access to Information Responsibilities (pdf) (See also April 19, 2005 interim update)
• Section 8: RMP-8, Legal Requirements on Privacy of and Access to Information (pdf) (See also April 19, 2005 interim update)
• Section 9: Guidelines for Access to University Personnel Records by Governmental Agencies
  • RMP-9, Correspondence
  • RMP-9, Guidelines for Access to University Personnel Records by Governmental Agencies (pdf)
  • RMP-9, Maintenance, Access, Opportunity to Request Amendment (pdf)
• Section 10: RMP-10, Instructions for Responding to Subpoena [rescinded]
• Section 11: RMP-11, Student Applicant Records (pdf)
• Section 12: RMP-12, Guidelines for Assuring Privacy of Personal Information in Mailing Lists and Telephone Directories (pdf)

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